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Privacy Policy For Shapeholdings Limited Ta Bua Fit

Privacy Policy for Shapeholdings Limited TA BUA FIT

Shapeholdings Limited (Company No: 10466004)

Registered Address: Soho Works White City, 2, Television Centre, 101 Wood Ln, London, England, W12 7FA
Trading as: BUA FIT

Introduction

Shapeholdings Limited, trading as BUA FIT, is committed to protecting and respecting your privacy. This Privacy Policy (along with our Terms of Use and other relevant documents) explains how we collect, store, and process your personal data. By visiting buafit.co.uk, you consent to the practices described in this policy.

Data Controller

For the purpose of the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR), the data controller is Shapeholdings Limited (Company No: 10466004). Our nominated representative for data protection matters is David Stapleton.

Information We Collect

We collect and process the following types of information:

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  1. Information You Give Us
    This includes data you provide by filling in forms on our website or communicating with us via email, phone, or other means. This includes:

    • Name, email, and phone number

    • Health and fitness information (e.g., injuries, fitness levels)

    • Photographs and profiles (e.g., for fitness class bookings)

    • Information entered when participating in surveys, promotions, or using features like discussion boards.

2. Information We Collect Automatically
When you visit our site, we automatically collect:

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  • Technical details: like IP address, browser type, and operating system.

  • Interaction data: such as pages visited, products searched, and time spent on our site.

3. Payment Information: 

 

We use third-party processors for payments. We do not store sensitive payment details (e.g., full credit card numbers); we retain only the last four digits for your convenience in future bookings.

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4. Location Data:

We may collect your location via GPS when using our app, with your consent. This helps us match you with relevant services and fitness classes.​

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5. Cookies:

We use cookies to enhance your experience on our website and provide us with data on how users interact with our site (more on this in our Cookie Policy below).

How We Use Your Information

Your information is used for the following purposes:

  • To provide the services you request (e.g., class bookings, customer support).

  • To send you promotional offers (only if you have consented).

  • To improve our services and site based on user behavior.

Legal Basis for Processing

We process your data based on the following legal grounds:

  • Consent: For sending marketing materials and collecting location data.

  • Contractual Necessity: For fulfilling bookings and payments.

  • Legitimate Interests: For improving our services and personalizing your experience.

Retention of Data

We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy or as required by law. We do not keep your data longer than is necessary for the specific purposes for which it was collected.

Sharing Your Information

We may share your data with:

  • Third-party service providers (e.g., payment processors, analytics, and hosting services).

  • Business partners for service improvement and marketing (only if you have consented).

  • Legal authorities if required by law for fraud prevention, safety, or compliance.

International Data Transfers

We may transfer and store your personal data outside the UK or the European Economic Area (EEA). We ensure that any such transfers comply with UK data protection laws and appropriate safeguards are in place, such as the use of Standard Contractual Clauses or relying on countries with an adequacy decision.

Your Rights Under the UK GDPR

You have the right to:

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  • Access: Request copies of your personal data.

  • Rectification: Correct any inaccurate or incomplete information.

  • Erasure: Request the deletion of your personal data under certain conditions.

  • Restriction of Processing: Limit how your data is used.

  • Portability: Request that we transfer your data to another organization or directly to you, in a structured, commonly used format.

  • Objection to Processing: Object to our processing of your personal data under certain conditions.
     

You also have the right to withdraw consent for data processing, particularly in relation to marketing materials, at any time. To exercise any of these rights, please contact us at info@buafit.com or via customer support.

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If you feel that your data protection rights have been violated, you can lodge a complaint with the Information Commissioner’s Office (ICO).

Children’s Data

Our services are not intended for children under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected such data, please contact us to have it removed.

Changes to This Policy

We may update this policy periodically. Any changes will be posted on this page with a revised date. Please check back frequently to ensure you are informed of any updates.

Cookie Policy for Shapeholdings Limited TA BUA FIT

Introduction

Our website uses cookies to improve your experience and collect certain data regarding your interactions with our site. This Cookie Policy explains how we use cookies and how you can manage them.

What Are Cookies?

Cookies are small files placed on your device when you visit our website. These cookies help us remember your preferences and track how you use the site.

Types of Cookies We Use

  1. Essential Cookies
    These cookies are necessary for the website to function properly, such as enabling secure areas of the site and processing payments.
     

  2. Functional Cookies
    These cookies remember your preferences (e.g., language or region), so that we can provide a more personalized experience.
     

  3. Analytical Cookies
    These cookies help us understand how users interact with our site. For example, Google Analytics cookies help us gather data on how visitors use our website, including information on pages viewed, time spent on the site, and referral sources.
     

  4. Advertising Cookies
    These cookies are used to display relevant advertisements to you, both on our site and through third-party networks. They help us measure the effectiveness of our marketing campaigns.

Managing Cookies

You can control the cookies set on your device via your browser settings. Most browsers allow you to manage your cookie preferences, including accepting or blocking all cookies or notifying you when a cookie is set. If you disable cookies, please note that some parts of the website may not function properly.

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Before placing non-essential cookies (e.g., for analytics or advertising), we seek your explicit consent. You can withdraw your consent at any time by updating your cookie preferences in the cookie settings.

Cookie Consent Banner

When you first visit our site, we display a cookie consent banner to notify you of our use of cookies. By clicking “Accept” or continuing to use the site, you consent to our use of cookies as described in this policy.

Changes to This Cookie Policy

We may update this policy from time to time. Any changes will be posted here, and if significant, we will notify you via email or other communication channels.

This version includes all necessary details for full compliance with UK data protection laws, including:

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  • Explicit mention of the legal basis for processing (such as consent and legitimate interests).

  • Details on cookie consent and management.

  • Clarification on international data transfers and safeguards.

  • Full rights for users to manage their data, including how to exercise their rights.

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